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Child Nutrition Services
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Meal Charge Policy

 

2018-19 Food Service Charge Policy

ENGLISH.pdf          SPANISH.pdf          RUSSIAN.pdf

 

Prices

 
Elementary Breakfast:               $0.95
Elementary Lunch:                     $1.85
 
Middle School Breakfast :          $1.15
Middle School Lunch:                $2.15
 
High School Breakfast:              $1.15
High School Lunch:                   $2.40
 
Adult Breakfast:                         $2.00
Adult Lunch:                              $3.50
 
Free or Reduced Qualified, then Breakfast is:                  $0.00
Grades K-3 Qualified for Reduced Meals, Lunch is:         $0.00
Grades 4-12 Qualified for Reduced Meals, Lunch is:       $0.40
 
A la carte Milk (individual, not part of meal):                     $0.45
Other various a la carte items (Grades 6-12):                   Prices vary and are displayed at point of sale
 

 

Parent/Guardian Obligation

 
PARENTS/GUARDIANS ARE RESPONSIBLE FOR PAYMENT OF FOOD SERVICE CHARGES INCURRED BY THEIR STUDENT.  STUDENTS WITHOUT ADEQUATE MEALS DURING THE SCHOOL DAY WILL BE PROVIDED ONE BREAKFAST AND/OR ONE LUNCH AND THEIR FOOD SERVICE ACCOUNT WILL BE CHARGED ACCORDING TO THEIR ESTABLISHED MEAL PRICING (normal full price, reduced-price or free in the case of approved benefits).
 
 

Student Food Service Accounts

 
All students are given a food service account and assigned a unique personal identification number PIN to access their account with during meal service.  Students retain the same PIN throughout their enrollment with EPS.  PINs can be reset if necessary by contacting the EPS Child Nutrition Services office at (360) 604-4034.
 
 

Payments

 
Food service account funds must be prepaid for all grades K-12 or else can be paid at time of purchase for grades 6-12.  Cashiers do not provide change.  Overpaid funds will apply to the student’s food service account.  Food service account funds are revolving as long as the student is actively enrolled in the district.
Acceptable payment methods include check, cash or online with credit card.  However, cash is not recommended.  Food service account activity and balance information is available online to students and parents/guardians through Skyward Family Access, which is accessible from the district website: http://www.evergreenps.org or by calling the Child Nutrition Services office at (360) 604-4034
 
 

Applying for Free or Reduced-Price Meal Benefits

 
PARENTS/GUARDIANS ARE RESPONSIBLE FOR PAYMENT OF CHARGES INCURRED PRIOR TO THE DATE OF APPROVED BENEFITS.  An application for Free or Reduced-Price Meal Benefits must be completed each school year.  When approved, free and reduced-price benefits apply to the remainder of the current school year only.  A grace period continues benefits for the first 30 school days of the following school year.  After 30 school days of the following school year, meal pricing resets to normal full price if a new school year application has not been received.

Hard copies of the Household Applications for Free and Reduced-Price Meals are available at the main office of every school as well as the Child Nutrition Services office at the EPS Administrative Services Center.  Only one application per household is required, unless the household contains economically independent household members living together.  In this type of circumstance, an application can be submitted for each economic unit in the household.  Completed applications can be turned into the student’s school or directly to the Child Nutrition Services office.  The Household Applications for Free and Reduced-Price Meals can also be completed online through the primary family’s Skyward Family Access account.

Applicants are notified of their results in writing to the primary mailing address on file for the student record.  Parents/guardians are to ensure their student(s) has food service funds or adequate meals from home until they’ve confirmed the approval of free meal benefits for the school year.   

Households are highly encouraged to apply for free or reduced meal benefits.  Schools receive certain federal and state funding based on the number of children from households that are at or below poverty level.  In order for our schools to receive accurate funding and make sure children receive the services they are entitled to when qualified for free/reduced-price meal benefits, it’s important that households apply.  
 
 

Purchases with Free or Reduced-Price Meal Benefits

 
PARENTS/GUARDIANS ARE RESPONSIBLE FOR PAYMENT OF CHARGES INCURRED PRIOR TO THE DATE OF APPROVED BENEFITS.  If approved for free or reduced-price meal benefits, the benefits will be effective as of the date the application was received at the Child Nutrition Services office.

One regular reimbursable meal for each breakfast and lunch each day is included in the free or reduced meal benefit program.  Additional purchases such as a la carte items, additional milk, and additional (second) meals are not included in these benefits, although can be purchased at regular price.  Milk is included with every reimbursable meal.  However, milk alone without the other meal components is not a reimbursable meal and therefore will be charged at the regular milk price.  

A reimbursable meal can be defined as a complete meal comprised of the required serving amount of the required components and nutritional values as regulated through the USDA Food and Nutrition Service agency in accordance with the Healthy, Hunger-Free Kids Act.  A meal is the regular menu offerings comprised of mandatory minimum 3 of 5 components (Milk, Meat or Meat Alternates, Grains/Bread, Vegetables, Fruits).  Reference:  https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=1&SID=fb5dc2c7d1e323b7efb1d83c3dc15407&ty=HTML&h=L&mc=true&r=PART&n=pt7.4.210#se7.4.210_110
 
 
 

Insufficient Funds

A negative balance owing (debt) of any amount is immediately due.  Students with insufficient funds or without a meal during the school day will be served one reimbursable meal and their food service account will be charged according to their established meal pricing (normal full price, reduced price or free in the case of approved benefits).  Purchase of a la carte items, additional milk, and additional meals are not allowed if there are not sufficient funds available for the purchase.

A negative food service account balance will remain a food service account balance throughout the duration of the student’s active enrollment with the district unless the district determines the circumstances of the student’s balance warrant a fine and/or third party collections.  A negative food service balance owing the district upon withdrawal or graduation will be transferred to a fine as an outstanding debt until paid in full. 
 
 

Low and/or Negative Balance Communications

When a student's food service balance reaches an amount to cover only a few more meals, an email notification is automatically generated to the parent's email address on file as the primary family (family1).  Further communication methods such as phone calls, letter home with student, or letter mailed to parent/guardian will also be used as the food service debt ages or increases. 

In the event third party collections become necessary, the primary family will be notified in writing to the email and mailing address on file 30 days prior to the collections referral.      

Food service account activity and balance information is available online to students and parents/guardians through Skyward Family Access, which is accessible from the district website: http://www.evergreenps.org or by calling the Child Nutrition Services office at (360) 604-4034


 

Checks Returned by Bank

Food service funds paid by check that are returned by bank unpaid are immediately reversed upon notification from the bank.  An email and/or mailed letter are immediately sent to the payor.  If the returned unpaid check leaves the student’s food service account balance negative, the primary family (family1) will be notified of the food service balance regardless of whether they were the payor of the returned check.  Insufficient account funds are to be repaid immediately.  Credit card or cash payments will be required once two checks have been returned by bank within a school year. 
 
 

Refunds and Transfers

Food service account funds can be refunded or transferred across food service accounts at any time upon written request using the Food Service Account Balance Refund and Transfer form.  Food service funds can be transferred to another specifically named student or donated for the district’s discretion of student food service accounts.  Funds remaining on account after a student withdrawals or graduates from the district are communicated to the primary family via letter and/or email to the address on file for the student record.    
 


Unclaimed Property

When unused food service funds are not retrieved by refund or transfer and the student has remained inactive for 2 years as of August 31 each year, then the remaining balance is sent as unclaimed property to the state.   
 

 

Special Dietary Needs

Meal and milk modifications can be made with an approved request.  Requests for meal or milk modifications must be signed by a State-recognized medical authority.  The Request for Special Dietary Accommodations forms are located on the EPS-CNS website at: http://www.evergreenps.org/Article-View/cns-forms

Questions can be directed to Food Services at (360) 604-3956.  Request forms can be submitted to the Child Nutrition Services Office at Fax: (360) 604-4052, Email: nutrition.services@evergreenps.org, or the CNS office located in the Green complex of the EPS Administrative Service Center.
 
 

Staff Accounts

Staff are not extended credit or allowed to have negative food service balances.  Staff may prepay to their food service account or pay per purchase.  Cashiers do not provide change.  Overpaid funds will apply to the staff member’s food service account or else are forfeited if the staff food service account is not already established.  Staff can request a food service account by contacting the Child Nutrition Services office.    



Contact Information

 
The EPS sponsored Federal Nutrition Programs and Food Services are administered by the Child Nutrition Services office located in the Green complex at the EPS Administrative Service Center.  Food service is operated by Chartwells Dining Services.  Further contact information is available on the EPS/CNS website.

Address:           13501 NE 28 St, Vancouver WA 98682.
Phone:              (360) 604-4034
Fax:                  (360) 604-4052
Email:               nutrition.services@evergreenps.org
Web:                http://www.evergreenps.org/food-nutrition
Office Hours:    7:30am – 4:00pm M-F on school days
 
 

Non-Discrimination

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; fax: (202) 690-7442; or email: program.intake@usda.gov.

This institution is an equal opportunity provider.
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13501 NE 28th Street | P.O. Box 8910 | Vancouver, WA 98668

Phone (360) 604-4000 | Fax (360) 892-5307 | Office Hours: 8:00 am - 5:00 pm

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